There’s nothing more frustrating than ending your day feeling like you’ve run out of time. But realistically, you likely had enough time to get everything done, you just didn’t use your time most efficiently. Instead of finding ways to cram more time in your day, find ways to make better use of the hours you have. Here’s how to become a productivity master.
- Set a schedule
According to Parkinson’s Law, it’s our tendency to expand the amount of time it takes us to complete a task, to fill whatever amount of time is allotted for it. If posting to social media only takes 15 minutes, but you give yourself 30 minutes – you’ll use that whole time.
For this reason, setting a semi-strict schedule for yourself will help you stay on track. Every night before work, sit down and set a schedule for the next day that includes everything you want to accomplish, including some leeway for communication and interruptions.
- Prioritize More Effectively
If you feel like you’ve run out of time, it likely isn’t because you’ve forgotten a few small tasks – you probably forgot something big. That means you probably didn’t prioritize your time as best as you could. Organize your tasks into different tiers of importance, and focus on your most important tasks first. If you feel like everything is important, take a step back and reevaluate.
- Stop losing track of time
If you find yourself looking at the clock, surprised by how much time has passed, you need start tracking your time. Just as it’s important to track your spending, to stay within your budget, it’s important to track your time to get everything done in a day. Set alarms and create notifications for your time, or use a time tracking software like Toggl.
- Focus on one task at a time
Multitasking may seem more efficient, but the brain doesn’t work that way. Focusing on one task at a time will help you get it done faster and easier.
- Delegate Tasks
If you have a team, and you feel like you don’t have enough time to complete all your tasks, it’s time to delegate. Delegating efficiently is a skill in its own, but is a necessity in a busy work environment.
- Work on your communication
It’s easy to lose track of time when we’re communicating with others. Maybe you spend too much time on emails or talking with colleagues, or phone calls tie you up and interrupt your work. It could be a thousand different things, but creating a streamlined communication system can help you save a lot of time.
Being a business owner is demanding and time-consuming, but there are ways to make it easier! As you start working these strategies into your daily routine, you’ll see how much more effectively you can get tasks done, giving you more time to advance your business, or just to relax!