Each work day, you may feel like you don’t have enough time to get everything done you need to. A few simple changes to your daily behavior could save you hundreds of hours annually, and help your whole team be more productive. Getting distracted during the day to time-sucks like email, checking notifications, and other small items can cause you to get majorly off track. To avoid this, plan out your day and make the most of every minute with these tips:
Start with “me-time”
Get into a daily routine to check all your email and social media updates. This will help you start the day informed and ready to tackle whatever challenges have arisen overnight. Quickly respond to questions so people can begin working on tasks. Schedule whatever big tasks need to be accomplished. And delete anything that is not important. The quicker you move through these items, the faster you can get going on the important stuff.
Take advantage of your commute
Even if you drive yourself to work, consider calling teammates for progress updates on their various projects. Touch base with contract workers and see if they have any questions. By the time you get to the office, you’ll have a an updated status on all your projects.
- Reduce meetings by 25%
So much precious work time is wasted setting up conference calls and in small-talk. Get started and get moving efficiently to reduce that time and make meetings more effective. Going in with a plan (even if you go off track) for the meeting will help you stay focused and on-topic. If you cut one five-person meeting per day from one hour down to 45 minutes, you will gain back 25 hours a month of work time. That’s roughly 300 hours a year — almost two months of work!
Give yourself a break!
Schedule regular breaks throughout the day to reenergize and focus. Running from meeting to meeting without a break is exhausting and will cause you to lose focus. Schedule breaks for yourself throughout the day. Take a power-nap after lunch, give yourself 5 minutes to walk around the block or the office. Making these breaks a routine increases predictability, creating a regular schedule to keep your mind organized.
Track your time
If you still feel like you’re not sure where your days are going, use a time-tracking app and take note of each task you’re doing throughout the day. That will help you get an accurate picture of how long it takes to complete a task- or where you’re taking long in some areas of your day. Once you have that breakdown, you can decide if there are tasks that need to be delegated, or figure out how you can be more efficient.
You could find hours in your day with these small productivity adjustments. Running a small business is tough, but if you get your schedule organized, it’ll be a little easier.